Lesson 8 

TeamOB Workdiary/Monitoring

Lesson 8: Workdiary

Objective:

The objective of the Workdiary/Monitoring feature is to provide a comprehensive system for tracking and monitoring user activity to ensure productivity, prevent data leaks, and ensure that all users are complying with work guidelines. By capturing and displaying snapshots of user screens, registering offline time, and allowing for easy memo management and image downloads, this system promotes accountability and transparency within teams and organizations.

Content:

1. Viewing Work Diary

The Workdiary feature captures snapshots of user activity every 3 minutes to prevent data leaks and ensure monitoring of productivity. To view the work diary:

• Navigate to the Monitoring Menu.

• Select the relevant department, projects, user, and date.

• Click the Go button to load the work diary.

2. Registering Offline Time

Offline time or idle activities can be registered by users when they are not actively working. This ensures that any inactive period is accurately recorded. To register offline time:

• Go to the Monitoring Menu.

• Click the Actions button.

• Select the Register Offline/Idle Activities option.

• Choose the time and project.

• Add a Memo describing the offline activity.

• Click the Submit button to finalize.

3. Viewing Memos, Downloading Images, and Deleting Snaps

The Workdiary feature allows users to view memos, download images, and delete unnecessary snapshots. To manage these features:

• Navigate to the Monitoring Menu.

• Click the Actions button.

• Select View Memo to view any memos entered by the user during tasks.

• To download images:

  • Select the images using the checkboxes next to them.

  • Click the Actions button and choose Download Images to get the selected images in a .zip file.

• To delete images:

  • Check the images you wish to remove.

  • Click the Actions button and select Delete to remove the selected images permanently.